6 Best Color Laser Printers for Small Teams in 2027

For most small teams, I’d start with the HP Color LaserJet Pro MFP 3301sdw: it combines printing, scanning, copying, and automatic two-sided printing in one office-focused machine. The Brother MFC-L3720CDW is a strong alternative for teams that want a broader all-in-one feature set, while the Canon Color imageCLASS LBP646Cdw suits offices that only need reliable color printing. The main choice is whether shared scanning and copying justify a larger multifunction printer, or whether a simpler model better fits your space and workflow. I also weigh connectivity, day-to-day ease, and the tradeoffs of a renewed option. Continue reading for the full comparison and help matching a printer to your team.

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Key Takeaways

• The HP Color LaserJet Pro MFP 3301sdw leads for mixed office work because it adds scanning and copying without making print-only buyers pay for functions they may not use.
• The Canon LBP646Cdw and Brother HL-L3220CDW are the print-only choices; they can make more sense than an all-in-one when the team already has a scanner or rarely handles paper documents.
• The Brother MFC-L3720CDW is the all-in-one alternative for buyers who want a multifunction workflow and prefer to compare it against HP’s MFP options before choosing.
• The renewed HP Color LaserJet Pro MFP 3301cdw carries a different buying risk from the new models: condition and seller-specific support matter alongside its multifunction features.
• The HP Color LaserJet Pro 3201dw is the straightforward print-focused HP option, while the MFP 3301sdw is a better fit if scanning and copying are part of regular team work.

Our Top Color Laser Printer For Small Teams Picks

Canon Color imageCLASS LBP646Cdw Wireless Laser Printer		Best Overall for Fast, Shared Printing	Printer type: Color laser	Functions: Print only	Print speed: Up to 26 ppm in color and monochrome	VIEW ON AMAZON	See Our Full Breakdown
Brother HL-L3220CDW Wireless Color Laser Printer		Best for Specialty-Media Jobs	Printer type: Color laser	Functions: Print only	Print speed: Up to 19 ppm	VIEW ON AMAZON	See Our Full Breakdown
HP Color LaserJet Pro 3201dw Wireless Color Laser Printer		Best for Wired and Wireless Office Networks	Printer type: Color laser	Functions: Print only	Print speed: Up to 26 ppm in black and color	VIEW ON AMAZON	See Our Full Breakdown
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer		Best for Shared Scanning and Copying	Printer type: Color laser	Functions: Print, scan, copy	Print speed: Up to 26 ppm black and 30 ppm color	VIEW ON AMAZON	See Our Full Breakdown
HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Printer (Renewed)		Best for Teams Needing Fax	Printer type: Color laser	Condition: Renewed	Functions: Print, scan, copy, fax	VIEW ON AMAZON	See Our Full Breakdown
Brother MFC-L3720CDW Wireless Color Laser All-in-One Printer		Best for Teams That Need Fax	Functions: Print, scan, copy, fax	Print speed: Up to 19 ppm	Scan speed: Up to 29/22 ipm (black/color)	VIEW ON AMAZON	See Our Full Breakdown

More Details on Our Top Picks

1. Canon Color imageCLASS LBP646Cdw Wireless Laser Printer

   

   Best Overall for Fast, Shared Printing

   View on Amazon

   The Canon Color imageCLASS LBP646Cdw pairs a brisk rated speed of 26 pages per minute with automatic duplexing and a 250-sheet cassette, making it a strong fit when several people regularly send print jobs but do not need a shared scanner. Wi-Fi, Ethernet, and USB give a small team ways to connect different devices, while the 5-line LCD provides more on-printer guidance than the Brother HL-L3220CDW’s listed specifications promise. Compared with the HP Color LaserJet Pro 3201dw, Canon offers a similar stated print pace and paper capacity, with a multipurpose tray for one-off media. That tray holds just one sheet, though, so frequent envelope or specialty-paper work means repeated manual loading. It is print-only, so teams needing copying or scanning should choose an MFP instead.

   Pros:

   • Rated at up to 26 ppm in both color and monochrome
   • Automatic duplex printing can reduce paper use on routine jobs
   • Wi-Fi, Ethernet, USB, and mobile printing support flexible connections
   • 250-sheet cassette suits steady team use

   Cons:

   • Print-only design does not handle scanning, copying, or faxing
   • Single-sheet multipurpose tray is awkward for repeated specialty-media jobs

   Best for: Small teams that share a fast color printer for routine documents and need Wi-Fi, Ethernet, and automatic two-sided printing.

   Not ideal for: Teams that need scanning, copying, faxing, or frequent specialty-media printing without stopping to reload a single-sheet tray.

   • Printer type:Color laser
   • Functions:Print only
   • Print speed:Up to 26 ppm in color and monochrome
   • Duplex printing:Automatic two-sided printing
   • Paper capacity:250-sheet cassette and 1-sheet multipurpose tray
   • Connectivity:Wi-Fi, USB, Ethernet
   • Maximum media size:Legal (8.5 x 14 inches)
   • Dimensions:16.5 x 16.8 x 10.5 inches
   Our verdict

   “Choose the Canon for a small team that values fast shared printing over built-in scanning and copying.”

   → See it on Amazon →

2. Brother HL-L3220CDW Wireless Color Laser Printer

   

   Best for Specialty-Media Jobs

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   The Brother HL-L3220CDW is a practical match for small teams that print labels, envelopes, or card stock along with everyday documents. Its manual feed slot gives those occasional jobs a dedicated path, while the 250-sheet tray keeps ordinary paper ready for the group. Automatic duplexing and wireless and mobile printing cover common office needs. The tradeoff is speed: at up to 19 pages per minute, it is slower on paper than the Canon Color imageCLASS LBP646Cdw and HP Color LaserJet Pro 3201dw, both rated at 26 ppm. Like those models, it prints only, so it cannot replace a scanner or copier. I would favor this Brother when flexible media handling matters more than pushing a high volume of color pages; teams printing long shared batches should look to the faster Canon instead.

   Pros:

   • Manual feed slot supports specialty media including labels and envelopes
   • 250-sheet paper tray reduces frequent replenishment for standard jobs
   • Automatic duplex printing supports two-sided office documents
   • Wireless and mobile printing allow jobs from computers and phones

   Cons:

   • Rated speed of 19 ppm trails the Canon LBP646Cdw and HP 3201dw
   • Specialty media must be loaded through the manual feed slot
   • Print-only design has no scanning or copying

   Best for: Small offices that print routine paperwork plus occasional envelopes, labels, or card stock and can load specialty sheets manually.

   Not ideal for: Teams with frequent high-volume print runs or staff who need scanning, copying, or faxing from the same device.

   • Printer type:Color laser
   • Functions:Print only
   • Print speed:Up to 19 ppm
   • Duplex printing:Automatic
   • Paper tray capacity:250 sheets
   • Output sheet capacity:150 sheets
   • Supported media:Card stock, envelopes, glossy photo paper, labels, plain paper
   • Connectivity:Wireless, network-ready, mobile printing
   Our verdict

   “Pick the Brother when specialty-media flexibility matters more than the faster rated output of the Canon or HP print-only models.”

   → See it on Amazon →

3. HP Color LaserJet Pro 3201dw Wireless Color Laser Printer

   

   Best for Wired and Wireless Office Networks

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   For a small team that wants a print-only workhorse on both wireless and wired networks, the HP Color LaserJet Pro 3201dw keeps the essentials straightforward: up to 26 pages per minute, automatic duplexing, and a 250-sheet input tray. Its Wi-Fi and Ethernet connections make it easier to fit into a mixed-device office than a printer relying on a single connection type. On rated speed and capacity it resembles the Canon Color imageCLASS LBP646Cdw, so the choice turns on details: the Canon lists a 5-line LCD and a multipurpose tray, while HP lists envelopes and glossy photo paper among supported media. HP’s original-chip cartridge restriction narrows toner choices, and this model has no scanner. Choose it for network-connected printing, not as an all-in-one or a flexible-toner platform.

   Pros:

   • Rated for up to 26 ppm in both black and color
   • Wi-Fi and Ethernet support varied office network setups
   • Automatic duplex printing handles two-sided documents without manual reloading
   • 250-sheet input tray supports routine team printing

   Cons:

   • Print-only design has no scanner or copier
   • Blocks cartridges without original HP chips or circuitry
   • At 33 pounds, it is less convenient to move than the Brother HL-L3220CDW

   Best for: Small offices with shared Wi-Fi and Ethernet networks that need fast color printing and automatic two-sided output.

   Not ideal for: Teams that need scanning or copying, or that want freedom to use toner cartridges without HP chips or circuitry.

   • Printer type:Color laser
   • Functions:Print only
   • Print speed:Up to 26 ppm in black and color
   • Duplex printing:Automatic
   • Input tray capacity:250 sheets
   • Connectivity:Wi-Fi, Ethernet, USB
   • Maximum media size:8.5 x 14 inches
   • Weight:33 pounds
   Our verdict

   “Choose the HP 3201dw for a small team that needs fast network printing and accepts HP’s cartridge requirements.”

   → See it on Amazon →

4. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer

   

   Best for Shared Scanning and Copying

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   The HP Color LaserJet Pro MFP 3301sdw earns its place by doing more than the Canon LBP646Cdw and Brother HL-L3220CDW: it adds flatbed scanning, copying, and an automatic document feeder to color printing. That combination can spare a small team from keeping a separate scanner on the desk, especially when staff process multi-page paperwork. Automatic duplex printing, Wi-Fi, Ethernet, and a 250-sheet input tray keep it suited to shared office use. Its rated speeds are up to 26 ppm in black and 30 ppm in color, but those figures do not change the key tradeoff: it is a larger, heavier device than a basic print-only model and relies on Original HP toner with HP chips or circuitry. I’d choose it over the HP 3201dw when scanning and copying are regular tasks; skip the extra functions if the team only prints.

   Pros:

   • Prints, scans, and copies in one shared office device
   • Automatic document feeder helps handle multi-page scanning and copying
   • Automatic duplex printing reduces manual page handling
   • Wi-Fi, Ethernet, and a 250-sheet input tray suit team use

   Cons:

   • Requires Original HP toner cartridges with HP chips or circuitry
   • At 37.7 pounds, it is heavier than the print-only Canon and Brother models
   • The additional scanning and copying functions add complexity for teams that only print

   Best for: Small teams that routinely scan and copy documents and want those tasks alongside shared color printing.

   Not ideal for: Print-focused teams short on desk space, or buyers seeking cartridge flexibility beyond Original HP toner with HP chips or circuitry.

   • Printer type:Color laser
   • Functions:Print, scan, copy
   • Print speed:Up to 26 ppm black and 30 ppm color
   • Duplex printing:Automatic
   • Document feeder:Automatic document feeder
   • Input tray capacity:250 sheets
   • Connectivity:Wireless, Ethernet
   • Compatible toner:Original HP 218A standard and 218X high-yield
   Our verdict

   “Choose the 3301sdw over the print-only options when your team regularly scans and copies shared paperwork.”

   → See it on Amazon →

5. HP Color LaserJet Pro MFP 3301cdw Wireless All-in-One Printer (Renewed)

   

   Best for Teams Needing Fax

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   The renewed HP Color LaserJet Pro MFP 3301cdw is the only listed option here with faxing, alongside printing, scanning, and copying. For a small team that still sends or receives faxes, that extra function can make more sense than the HP Color LaserJet Pro MFP 3301sdw, which lists print, scan, and copy but not fax. It also offers automatic duplex printing, dual-band Wi-Fi with Auto-Reconnect, and a 250-sheet maximum capacity. Its headline print speed of up to 26 pages per minute matches the Canon LBP646Cdw’s rated pace, but this is a renewed unit with a listed 90-day limited warranty, not the straightforward new-device choice. At 90 pounds, it is also far heavier than the other printers here. I’d select it only when faxing matters and the team accepts those condition and weight tradeoffs.

   Pros:

   • Combines printing, scanning, copying, and faxing
   • Automatic duplex printing supports two-sided office documents
   • Dual-band Wi-Fi includes Auto-Reconnect
   • 250-sheet maximum capacity supports routine shared printing

   Cons:

   • Renewed condition and a 90-day limited warranty offer less assurance than a new-device purchase
   • Listed weight of 90 pounds makes placement and relocation difficult
   • The HP 3301sdw offers scanning and copying without fax if that function is unnecessary

   Best for: Small teams that need faxing as well as printing, scanning, and copying, and are comfortable buying a renewed device.

   Not ideal for: Teams seeking a lighter new printer or a longer listed warranty; print-only buyers will get more functions than they need.

   • Printer type:Color laser
   • Condition:Renewed
   • Functions:Print, scan, copy, fax
   • Print speed:Up to 26 ppm
   • Duplex printing:Automatic
   • Connectivity:Dual-band Wi-Fi with Auto-Reconnect
   • Maximum sheet capacity:250 sheets
   • Warranty:90-day limited
   • Weight:90 pounds
   Our verdict

   “Choose this renewed HP only if your team needs faxing and accepts its short listed warranty and substantial weight.”

   → See it on Amazon →

6. Brother MFC-L3720CDW Wireless Color Laser All-in-One Printer

   

   Best for Teams That Need Fax

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   I’d choose the Brother MFC-L3720CDW when a small team needs more than printing: it handles scanning, copying, and faxing in one machine. Its 50-sheet automatic document feeder and automatic two-sided printing help staff process multi-page paperwork with less manual handling, while the 250-sheet tray suits routine shared-office workloads. Compared with the print-only Brother HL-L3220CDW, this model takes up a broader role in the office, but that extra capability adds little for teams that rarely scan or fax. Its up-to-19-ppm print speed is a practical fit for steady everyday output rather than a reason to choose it for heavy, high-volume jobs. Dual-band Wi-Fi and Wi-Fi Direct give teams flexible connection options; the tradeoff is that color toner and the additional functions may be unnecessary overhead for a basic-printing setup.

   Pros:

   • Prints, scans, copies, and faxes from one shared device
   • 50-sheet automatic document feeder and automatic duplex printing streamline document handling
   • Dual-band Wi-Fi, Wi-Fi Direct, and USB 2.0 provide flexible connection options
   • 250-sheet paper tray supports routine office printing

   Cons:

   • Fax and scanning features may be unnecessary for print-only teams
   • Up-to-19-ppm print speed is less suited to demanding, high-volume workloads
   • Color toner adds a consumable requirement for teams that mainly print in black and white

   Best for: Small offices that regularly scan, copy, and fax multi-page documents and want a shared color printer with an automatic document feeder.

   Not ideal for: Teams that only need occasional printing, since the scanner, fax functions, and color capability add complexity without helping that workflow.

   • Functions:Print, scan, copy, fax
   • Print speed:Up to 19 ppm
   • Scan speed:Up to 29/22 ipm (black/color)
   • Automatic document feeder:50 sheets
   • Paper tray capacity:250 sheets
   • Duplex printing:Automatic
   • Connectivity:Dual-band Wi-Fi (2.4GHz/5GHz), Wi-Fi Direct, USB 2.0
   • Display:3.5-inch color touchscreen
   • Warranty:1-year limited
   Our verdict

   “Choose the MFC-L3720CDW if your small team will use its document feeder and fax alongside color printing; pick a print-only model such as the Brother HL-L3220CDW if you will not.”

   → See it on Amazon →

How We Picked

I ranked these printers by how well they fit a small shared office, not by feature count alone. The main criteria were whether a model handles the team’s actual mix of printing, scanning, and copying; how easily it can fit into a wireless workgroup; and whether its design seems suited to routine office use. I also looked at the practical tradeoff between a dedicated printer and an all-in-one, since extra functions add value only when the team uses them.

That logic puts the HP Color LaserJet Pro MFP 3301sdw first as the most balanced option for teams with varied document needs. Print-only models follow for offices that want a simpler setup, while the other MFPs suit buyers with specific feature or brand preferences. The renewed HP MFP is separated from new options because purchase condition and available support can change the ownership experience; I would check those details before choosing it.

Factors to Consider When Choosing Color Laser Printer For Small Teams

Before choosing a model, I’d map the printer to the team’s paper workflow rather than start with a feature checklist. These broader questions can help avoid buying an all-in-one that sits unused or a print-only machine that leaves staff sharing a separate scanner.

Choose Print-Only or All-in-One Based on Shared Work

A print-only printer is a sensible fit when documents arrive digitally and the team rarely needs to scan or copy paper. An all-in-one earns its space when several people regularly digitize signed forms, copy handouts, or send paperwork back into shared folders. A common mistake is counting scanning as a nice extra without checking who will use it and how often. Ask staff to track paper tasks for a week before paying for functions that may not change the workflow. Also check whether the all-in-one’s scan handling suits the document sizes and volumes the team sees. If scanning is occasional and a good shared scanner is already available, a dedicated printer can be the simpler choice.

Match Capacity and Duty to Actual Print Habits

Team size alone does not tell you how much printer capacity you need: a small group producing frequent reports may place more demand on a device than a larger team that prints rarely. Estimate monthly pages, color share, and the busiest print periods before comparing models. Check the manufacturer’s recommended workload and input capacity in the current specifications, rather than treating a maximum duty cycle as a normal target. Running consistently near a printer’s limit can mean more interruptions and faster wear. At the other extreme, buying a much larger machine for occasional color pages can take up space without helping daily work. Leave room for growth if headcount or document volume is likely to change soon.

Look Beyond the Printer’s Purchase Specification

For a shared office, the relevant ownership picture includes toner availability, replacement yield, paper handling, and service options. Compare toner yields using your expected mix of monochrome and color pages; color-heavy work can change the ongoing cost substantially. Check that replacement supplies are easy to source in your region and that the team understands how to replace them. A low initial outlay can be less appealing if routine supplies are hard to obtain or the device needs frequent attention. Review warranty coverage and support terms before ordering, especially for a renewed unit. I would compare the expected cost per page alongside the printer’s features, not use the purchase cost as the only budget signal.

Check Wireless Setup and Shared Access

Wireless printing can simplify placement, but a small team still needs a dependable way for different computers and mobile devices to reach the printer. Confirm that the printer supports the operating systems and connection methods your staff use, and check whether the office network permits device discovery. Some workplaces restrict wireless devices or require a managed network setup, so confirm compatibility with whoever administers the network. Consider whether a wired connection is useful as a fallback or for a fixed shared location. A printer that connects easily for one person may still create friction if each new team member needs a separate setup process. Read the setup and security documentation before purchase if the device will join a business network.

Budget for Color Use, Not Just Color Capability

Color printing is valuable for charts, marked-up documents, and client-facing pages, but not every office needs color on every job. Check whether staff can set monochrome printing as the default and switch to color only when a document benefits from it. Agreeing on that habit can help manage toner use without restricting legitimate color work. Think about which documents need color accuracy and which only need clear, readable text; a business laser printer is not automatically the right tool for every design-heavy task. Estimate the share of color pages before selecting supplies or setting a print policy. This simple planning step can matter more to ongoing costs than a small difference between printer feature lists.

Treat Renewed Models as a Separate Purchase Decision

A renewed printer may offer a way to get multifunction features, but it should not be evaluated as though it were identical to a new unit. Check who inspected and refurbished it, what accessories are included, how returns work, and what warranty or support applies. Ask whether toner and other consumables are included, and verify that the included supplies are usable rather than near depletion. Confirm the exact model and condition description before ordering, since listings can differ. For a team that depends on daily printing, predictable support may matter more than the appeal of a lower upfront commitment. If those details are unclear, a new model is usually easier to compare and plan around.

Frequently Asked Questions

Should a small team choose a print-only printer or an all-in-one?

Choose print-only if scanning and copying are rare or already handled by another shared device. An all-in-one makes more sense when paper documents regularly move through the team and staff would benefit from doing those tasks at one station. Compare the HP Color LaserJet Pro 3201dw or Canon LBP646Cdw with the HP MFP 3301sdw or Brother MFC-L3720CDW based on that workflow difference. Do not pay for extra functions just because they are available. A short review of the team’s weekly paper tasks can make the choice clearer.

Is the renewed HP Color LaserJet Pro MFP 3301cdw a good choice for a shared office?

It can suit a team that wants an all-in-one and is comfortable checking the condition and support terms carefully. Before buying, confirm the seller’s refurbishment details, return window, warranty coverage, included accessories, and toner status. Those terms matter more for a shared printer because downtime affects several people, not just one user. If the team needs predictable support or cannot spare time for troubleshooting, compare it with the new HP MFP 3301sdw and Brother MFC-L3720CDW. The renewed model is a fit only when its purchase terms are clear and acceptable.

How can I tell whether color laser is the right technology for my team?

Color laser is often a practical match when the office prints business documents regularly and values sharp text with color available for charts or marked-up pages. If most output is monochrome, check whether the team can default to black-and-white and reserve color for specific jobs. If the work depends on photo-like output or fine color matching, compare the expected results with a printer designed for graphics before deciding. Also estimate toner use from the team’s real mix of pages, not from occasional color jobs alone. The right choice depends on document type and routine, not simply on the word “color” in the product name.

What should I check before connecting a shared printer to the office network?

Confirm that the printer supports the team’s computers and mobile devices, then check that the office network allows wireless printer discovery. Ask the network administrator about device policies, security settings, and whether a wired connection is preferred for a fixed shared printer. Review how user access and driver installation will work for new staff. A feature-rich printer can still be a poor fit if setup conflicts with company network rules. Checking these points before ordering can prevent a printer from arriving before the team knows how to connect it.

How should I compare ongoing toner costs across these printers?

Use the manufacturer’s toner yields and your estimated monthly page mix to build a rough cost-per-page comparison. Separate color and monochrome printing, since color pages consume several toner supplies and can change the running cost. Check the price and availability of replacement cartridges in your region, plus whether the printer offers supplies that match the team’s expected workload. Published yields are estimates and can vary with coverage, so avoid treating them as a guarantee. Also account for how often the team prints; a model with different supplies may not be the better fit if its extra functions or maintenance needs go unused.

Conclusion

For a best overall pick, I’d choose the HP Color LaserJet Pro MFP 3301sdw for a small team that prints, scans, and copies. The best value in workflow simplicity may be the Canon Color imageCLASS LBP646Cdw when the office only needs printing and already has scanning covered. For a best premium-style fit, I’d look at the Brother MFC-L3720CDW if its all-in-one functions suit the team’s daily paper tasks. The best option for beginners is a model that matches an uncomplicated setup: the HP Color LaserJet Pro 3201dw for print-only needs, or the 3301sdw when scanning and copying are part of the routine. For teams seeking a multifunction printer with a different purchase condition, the renewed HP Color LaserJet Pro MFP 3301cdw is worth considering only after checking its warranty, return terms, and included supplies. If you want to avoid extra functions, compare the Brother HL-L3220CDW with Canon’s print-only option and choose based on your connectivity and supply preferences.