When selecting a high volume printer for an office, the goal is to find a machine that combines speed, reliability, and cost-efficiency. The Brother DCP-L2640DW stands out as a versatile, budget-friendly option for small to medium offices, offering wireless connectivity and multifunction features. For larger operations, the HP Color LaserJet Enterprise MFP 6800dn provides impressive speed and robust security, but at a higher price point. The main tradeoffs across this category typically involve balancing upfront cost against ongoing expenses, speed, and multifunction capabilities. Continue reading for a detailed breakdown of the best options for different office needs.
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Key Takeaways
- Speed and duty cycle are critical for high volume environments; the HP MFP 6800dn excels here.
- Color printing boosts versatility but generally comes with higher costs and slower speeds compared to monochrome models.
- Wireless and network features are standard in top models, simplifying setup in busy offices.
- Cost of consumables, especially toner, heavily influences total ownership cost over time.
- Choosing a multifunction printer with scanning, copying, and fax features can reduce the need for multiple devices.
| Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan |  | Best Overall for Small Office Space and Basic High Volume Printing | Print Speed: 36 ppm | Scan Speed: 23.6/7.9 ipm | Auto Document Feeder: 50 pages | VIEW ON AMAZON | See Our Full Breakdown |
| Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer All-in-One with Scanner, Copier, Fax, 37 PPM |  | Best for High-Speed, Feature-Rich Office Environments | Print Speed: 37 ppm | First Print Time: around 5 seconds | Wireless: Yes | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Enterprise MFP 6800dn Printer |  | Best for High-Volume, Color Business Printing | Print Speed (Black): 55 ppm | Print Speed (Color): 52 ppm | Included Toner Pages: up to 3,500 | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Small Offices Needing Color, Speed, and Efficiency | Print Speed: 26 ppm | Functions: Print, Scan, Copy | Connectivity: Wireless | VIEW ON AMAZON | See Our Full Breakdown |
| HP Color LaserJet Enterprise MFP 5800zf Printer |  | Best for High-Volume, Professional-Grade Color Printing | Print Speed (Black): 45 ppm | Print Speed (Color): 43 ppm | Functions: Print, Scan, Copy, Fax | VIEW ON AMAZON | See Our Full Breakdown |
| Brother HL-L6210DW Monochrome Laser Printer with High-Speed Output and Wireless Networking |  | Best Overall for High-Volume Monochrome Printing | Print Speed: 50 ppm | Paper Capacity: 520 sheets (expandable to 1,660) | Connectivity: Gigabit Ethernet, dual band wireless | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L5915DW All-in-One Laser Printer with Scanner and Copier |  | Best for Busy Offices Needing Multifunctionality | Print Speed: 50 ppm | Auto Document Feeder: 70 pages | Scanning: Two-sided, up to 56 ipm | VIEW ON AMAZON | See Our Full Breakdown |
| Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, and Security Features |  | Best for Color Business Environments with Security Needs | Print Speed: up to 33 ppm | Scan Speed: up to 104 ipm | Auto Document Feeder: 80 pages | VIEW ON AMAZON | See Our Full Breakdown |
| high volume printer for office | Connectivity | Print Speed |
|---|---|---|
| Brother DCP-L2640DW Wireless M | Dual-band Wi-Fi, Ethernet, USB | 36 ppm |
| Canon imageCLASS MF462dw II Wi | — | 37 ppm |
| HP Color LaserJet Enterprise M | Wireless, mobile | — |
| HP Color LaserJet Pro MFP 3301 | Wireless | 26 ppm |
| HP Color LaserJet Enterprise M | Wireless, Mobile | — |
| Brother HL-L6210DW Monochrome | Gigabit Ethernet, dual band wireless | 50 ppm |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, dual-band WiFi | 50 ppm |
| Brother MFC-L8930CDW Business | Dual-band Wi-Fi, Gigabit Ethernet | up to 33 ppm |
More Details on Our Top Picks
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer with Copy and Scan
The Brother DCP-L2640DW stands out as the most balanced choice for small offices needing reliable monochrome printing. Its fast 36 ppm output and automatic duplex printing make it efficient for high-volume tasks, rivaling the Canon MF462dw II but at a more affordable price point. Unlike larger multifunctions, its compact design fits well into tight spaces, yet it still offers multiple connectivity options, including wireless and Ethernet. The tradeoff lies in its monochrome-only output, which limits versatility if color printing becomes necessary. Additionally, toner replacements can add up over time, especially with high-volume use, and initial setup might challenge less tech-savvy users. Overall, this pick makes the most sense for small teams prioritizing speed and space efficiency without the need for color.
Pros:- Fast print speeds up to 36 ppm
- Compact size ideal for small offices
- Multiple connectivity options including Wi-Fi and Ethernet
- Automatic duplex printing for efficiency
Cons:- Limited to monochrome output, no color option
- Toner replacement costs can escalate with high volume
- Setup may be complex for less experienced users
Best for: Small business teams who need fast, monochrome printing with minimal space footprint
Not ideal for: Organizations requiring color printing or multifunctionality beyond copying and scanning
- Print Speed:36 ppm
- Scan Speed:23.6/7.9 ipm
- Auto Document Feeder:50 pages
- Paper Tray Capacity:250 sheets
- Connectivity:Dual-band Wi-Fi, Ethernet, USB
- Toner Capacity:Starter Toner 700 pages
Our verdict“This printer is best suited for small offices that prioritize speed, space-saving design, and monochrome output without the need for color features.”
Canon imageCLASS MF462dw II Wireless Monochrome Duplex Laser Printer All-in-One with Scanner, Copier, Fax, 37 PPM
The Canon MF462dw II excels in fast, all-in-one monochrome printing, making it perfect for busy offices that need more than just printing. Its 37 ppm speed outpaces the Brother DCP-L2640DW, and the 5-inch touchscreen simplifies operation, especially for users familiar with tech-heavy setups. Compared with the HP Color LaserJet Enterprise 6800dn, it offers similar high-volume capabilities but with a more manageable footprint and easier setup, although it still requires some technical know-how. The high-capacity toner reduces replacement frequency, but the initial cost can be significant, and setup may challenge less experienced users. This model is ideal for offices that need fast, reliable, monochrome multifunction, with minimal fuss once configured.
Pros:- High print speed of 37 ppm
- Large, user-friendly 5-inch touchscreen
- High-capacity toner reduces replacements
- Includes fax functionality
Cons:- Initial setup can be complex for some users
- Limited to monochrome printing, no color option
- Higher upfront cost compared to basic models
Best for: Mid-sized offices needing rapid monochrome printing with multifunction features and easy mobile integration
Not ideal for: Small startups or teams requiring color printing or simpler, less expensive devices
- Print Speed:37 ppm
- First Print Time:around 5 seconds
- Wireless:Yes
- Duplex Printing:Yes
- Touchscreen:5-inch color
- Maximum Paper Capacity:550 sheets
Our verdict“This printer is best suited for offices that need fast, multifunction monochrome output with minimal interruptions and a user-friendly interface.”
HP Color LaserJet Enterprise MFP 6800dn Printer
The HP Color LaserJet Enterprise 6800dn is tailored for large-scale professional environments where color output and speed are priorities. Its impressive black and color speeds—55 and 52 ppm respectively—outperform most monochrome models, including the Canon MF462dw, making it ideal for marketing materials or vibrant reports. Its large toner capacity and fast speeds come with a higher initial price tag and a sizeable footprint, which could be a challenge for smaller offices. The multifunctionality covers printing, scanning, copying, and faxing, but the complexity of features may require dedicated staff training. This printer makes the most sense for sizable teams needing rapid, high-volume color and monochrome output with minimal downtime, despite its higher cost and space demands.
Pros:- Exceptional print speeds for black and color
- High-volume toner capacity for reduced replacements
- Includes all multifunction features plus fax
- Wireless and mobile printing support
Cons:- High initial purchase price
- Large physical size limits placement options
- Features may be overly complex for small teams
Best for: Large offices or departments needing fast, high-volume color and black-and-white printing
Not ideal for: Small teams or startups with tight budgets or limited space
- Print Speed (Black):55 ppm
- Print Speed (Color):52 ppm
- Included Toner Pages:up to 3,500
- Functions:Print, scan, copy, fax
- Connectivity:Wireless, mobile
- Capabilities:Borderless, high-volume printing
Our verdict“This high-capacity color laser printer is best suited for large enterprises that require fast, vibrant output and have space for its size and cost.”
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro 3301sdw offers a compelling mix of speed, color, and multifunctionality for small office environments. Its 26 ppm speed is somewhat slower than larger models like the HP Enterprise 5800zf but remains efficient for everyday document workflows. The all-in-one features—print, scan, and copy—are complemented by automatic duplexing, helping to save paper. While it’s designed primarily for small offices, it still provides reliable performance, especially with high-yield toner options. However, it requires original HP toner cartridges with chips, which could increase ongoing costs, and firmware updates may restrict third-party cartridges. This device makes sense for smaller teams that want vibrant color output without sacrificing speed or multifunctionality.
Pros:- Decent print speed at 26 ppm
- All-in-one functionality with duplex printing
- Reliable high-yield toner options
- Wireless connectivity for mobility
Cons:- Designed primarily for small offices, not large-scale volume
- Requires specific HP toner cartridges, potentially increasing costs
- Firmware restrictions on third-party cartridges
Best for: Small teams needing fast, color-capable multifunction printing with paper-saving features
Not ideal for: Large enterprises or offices requiring very high volume or complex workflows
- Print Speed:26 ppm
- Functions:Print, Scan, Copy
- Connectivity:Wireless
- Automatic Duplex:Yes
- Input Tray Capacity:250 sheets
- Toner Compatibility:HP 218A, 218X
Our verdict“This printer suits small teams seeking fast, color-capable multifunction printing with a focus on efficiency and cost control.”
HP Color LaserJet Enterprise MFP 5800zf Printer
The HP Color LaserJet Enterprise 5800zf is designed for demanding business environments where speed and quality are paramount. Its 45 black and 43 color ppm outpaces many competitors, including the HP 3301sdw, making it ideal for large teams with high-volume needs. Its all-in-one capabilities include scanning, copying, and faxing, with wireless and mobile support for flexible workflows. The included toner yields up to 3,500 pages, reducing replacement frequency during intense use. However, its substantial size and high price tag mean it’s best for organizations with dedicated space and budget. The complex feature set requires some familiarity to utilize fully. Overall, this model is suited for enterprises that prioritize speed, color vibrancy, and multifunctionality at scale.
Pros:- High-speed black and color printing
- Complete multifunction with fax included
- High-yield toner for sustained output
- Wireless and mobile printing options
Cons:- High initial investment cost
- Large physical footprint
- Complex features require user training
Best for: Large, high-volume offices demanding fast, professional-quality color printing
Not ideal for: Small offices or teams with limited budgets or space constraints
- Print Speed (Black):45 ppm
- Print Speed (Color):43 ppm
- Functions:Print, Scan, Copy, Fax
- Connectivity:Wireless, Mobile
- Included Toner:Up to 3,500 pages
Our verdict“This printer is best for large-scale business environments that need rapid, vibrant color output and multifunction capabilities at high volume, despite its size and cost.”
Brother HL-L6210DW Monochrome Laser Printer with High-Speed Output and Wireless Networking
The Brother HL-L6210DW stands out as the best choice for offices primarily focused on fast, high-volume monochrome printing. Its impressive speed of 50 pages per minute outpaces many competitors like the Brother MFC-L5915DW, which, although faster in scanning, doesn’t match in print speed. The large, expandable paper capacity and high-yield toner significantly lower downtime and operating costs. However, its setup can be complex for less tech-savvy users, and it’s limited to black-and-white prints, making it less suitable for environments requiring color output. Compared to multifunction models, this printer offers a streamlined, dedicated printing experience without the added complexity of scanning or copying functions, which might be a drawback for offices needing all-in-one flexibility.
Pros:- Fast print speed of 50 ppm for high-volume tasks
- Large paper capacity with optional expansion
- Supports wireless and Ethernet for flexible sharing
- High-yield toner reduces operational costs
Cons:- Requires additional purchase for expandable trays
- Setup may be complex for some users
- Primarily designed for monochrome printing
Best for: Offices with high-volume monochrome printing needs and a focus on speed and cost efficiency
Not ideal for: Work environments that require color printing or multifunction capabilities like scanning and copying
- Print Speed:50 ppm
- Paper Capacity:520 sheets (expandable to 1,660)
- Connectivity:Gigabit Ethernet, dual band wireless
- Toner Yield:Up to 18,000 pages
- Security Features:Triple Layer Security
- Duplex Printing:Yes
- Energy Star Certified:Yes
- EPEAT Rating:Silver
Our verdict“This printer is ideal for offices that prioritize rapid, cost-effective monochrome printing with minimal fuss.”
Brother MFC-L5915DW All-in-One Laser Printer with Scanner and Copier
The Brother MFC-L5915DW makes sense for offices that need a high-speed, all-in-one device capable of printing, copying, and scanning—especially with its 50 ppm speed and 70-page auto document feeder. Compared to the Brother HL-L6210DW, which excels at straightforward printing, this model offers the added benefit of high-volume scanning and copying, which is essential for administrative tasks. Its flexible connectivity options support busy workflows, though the toner costs can add up given the high-volume usage. The limited to monochrome output might be a downside for teams that need color, but for straightforward document handling, this machine balances speed and multifunctionality without excessive complexity.
Pros:- Fast printing and copying speeds of 50 ppm
- High-volume scanning with a 70-page auto feeder
- Flexible wireless and Ethernet connectivity
- Cost-effective high-yield toner cartridges
Cons:- Limited to monochrome printing
- High toner replacement costs could be a concern
- No color scanning or printing options
Best for: Small to medium offices needing fast printing with high-volume scanning and copying capabilities
Not ideal for: Offices requiring color printing or those with budget constraints due to toner costs
- Print Speed:50 ppm
- Auto Document Feeder:70 pages
- Scanning:Two-sided, up to 56 ipm
- Connectivity:Gigabit Ethernet, dual-band WiFi
- Toner Capacity:18,000 pages (high-yield)
- Standard Toner Capacity:3,000 pages
Our verdict“This all-in-one is perfect for offices that need rapid monochrome output combined with high-volume scanning and copying, with a focus on efficiency.”
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, and Security Features
The Brother MFC-L8930CDW delivers a compelling mix of color printing, advanced security, and space-saving design—making it ideal for modern businesses. Its color output at 33 ppm surpasses many monochrome-only models, like the Brother HL-L6210DW, which are limited to black-and-white. The high-speed scan capability (up to 104 ipm) and 80-page auto document feeder support heavy workloads, while its security features, including NFC badge authentication, address enterprise security concerns. Its compact size makes it suitable for smaller offices, but the high cost of optional high-yield toner cartridges can elevate operational expenses, especially if color printing is frequent. This model’s versatility and security features make it a strong choice for busy, security-conscious environments.
Pros:- High-quality color and black printing at 33 ppm
- Fast scan speeds with 104 ipm
- Advanced security including NFC badge reader
- Compact design saves valuable space
Cons:- High-yield toner cartridges are optional and costly
- Setup complexity due to advanced security features
- Price not specified, which could be a concern for budget planning
Best for: Color-focused offices needing fast, secure, all-in-one printing with space constraints
Not ideal for: Offices primarily doing monochrome work or with tight budgets for toner replacements
- Print Speed:up to 33 ppm
- Scan Speed:up to 104 ipm
- Auto Document Feeder:80 pages
- Connectivity:Dual-band Wi-Fi, Gigabit Ethernet
- Toner Yield (Black):3,000 pages
- Color Toner Yield:1,800 pages (standard)
- Security:Triple Layer Security, NFC card reader
- Dimensions:25% smaller than previous model
Our verdict“This color laser all-in-one is well-suited for offices that need fast, secure, and space-efficient color printing and scanning, despite potential higher costs.”
How We Picked
The products in this roundup were selected based on their maximum monthly duty cycle, print speed, reliability, and feature set. We prioritized models that balance upfront price with ongoing operational costs, focusing on printers designed specifically for high-volume office environments. Usability, security features, and connectivity options also played key roles in the ranking. Our goal was to identify printers that deliver consistent performance, ease of maintenance, and value for different business sizes and needs, ensuring a broad spectrum of options for various office setups.| high volume printer for office | Connectivity |
|---|---|
| Brother DCP-L2640DW Wireless M | Dual-band Wi-Fi, Ethernet, USB |
| Canon imageCLASS MF462dw II Wi | — |
| HP Color LaserJet Enterprise M | Wireless, mobile |
| HP Color LaserJet Pro MFP 3301 | Wireless |
| HP Color LaserJet Enterprise M | Wireless, Mobile |
| Brother HL-L6210DW Monochrome | Gigabit Ethernet, dual band wireless |
| Brother MFC-L5915DW All-in-One | Gigabit Ethernet, dual-band WiFi |
| Brother MFC-L8930CDW Business | Dual-band Wi-Fi, Gigabit Ethernet |
Factors to Consider When Choosing High Volume Printer For Office
Choosing the right high volume printer for your office involves more than just looking at initial price. Understanding key factors like speed, duty cycle, and total cost of ownership can save you money and frustration down the line. Consider your office size, print volume, and whether color printing is necessary. Security features and ease of use can also impact daily operations, especially in busy workplaces. Being aware of common pitfalls, such as overestimating your needs or ignoring ongoing costs, helps in making a smarter investment.Print Speed and Duty Cycle
For high-volume environments, a printer’s speed and duty cycle are vital. Speed determines how quickly your team can get prints done, while duty cycle indicates the maximum number of pages the printer can handle monthly without breakdowns. Choosing a model with a duty cycle that exceeds your average monthly volume ensures longevity and reduces downtime. Remember, higher speeds often come with increased costs, so balance your needs with your budget.
Cost of Consumables
Ongoing expenses like toner, drums, and maintenance kits can significantly impact your total ownership costs. Some printers have high-capacity toner options that reduce refill frequency, saving time and money. Be wary of models with expensive consumables, especially if your print volume is high. Comparing toner yields and prices across models helps identify the most economical choice for your office’s long-term needs.
Connectivity and Usability
Wireless capabilities, mobile printing, and easy setup features streamline office workflows and reduce technical headaches. A user-friendly interface, touchscreen controls, and reliable network connections improve daily productivity. It’s also worth considering security features like user authentication and encrypted printing, especially in offices handling sensitive data. These factors ensure your printer integrates smoothly into your existing tech environment.
Multi-functionality and Features
Multifunction printers (MFPs) that combine printing, scanning, copying, and faxing can save space and costs. However, more features often mean higher initial investment and complexity. Evaluate whether your office really needs all these functions or if a dedicated device would serve better. The right balance depends on your daily workload, available space, and budget constraints.
Size, Space, and Future Scalability
Office space and future growth plans influence the choice of a high volume printer. Larger duty cycle models tend to be bulkier, so measure your space carefully. Additionally, select models with expandable paper trays or network capabilities to accommodate increased workloads. Investing in a scalable solution can prevent the need for frequent replacements as your business expands.
Frequently Asked Questions
How do I estimate the right duty cycle for my office?
Estimating the right duty cycle involves reviewing your average monthly print volume and adding a buffer for peak periods or future growth. For example, if your team prints around 5,000 pages per month, choosing a printer with a duty cycle of at least 20,000 pages per month provides a comfortable margin. This approach helps prevent breakdowns and extends the printer’s lifespan, ensuring reliable performance over time.
Is color printing worth the extra cost in a high volume environment?
Color printing can enhance document clarity, branding, and versatility, but it comes with higher costs and slower speeds. For most high-volume offices, monochrome printers are more cost-effective unless color is essential for your workflow. If color printing is a frequent requirement, look for models with high-yield toner options and efficient color management to control expenses.
What security features should I look for in a high volume printer?
Security features such as encrypted printing, user authentication, and secure access controls are critical in protecting sensitive data. Many enterprise models include features like Secure Print, which releases documents only when the user authenticates at the device. These features help prevent unauthorized access and ensure compliance with data protection standards, especially in regulated industries.
How much should I budget for ongoing maintenance and supplies?
Ongoing costs depend on your print volume and the specific model’s toner yield and consumable prices. Generally, high-capacity toner cartridges and maintenance kits reduce frequency and cost of refills. Expect to spend a significant portion of your initial investment annually on supplies—estimating this accurately helps in making a budget-conscious choice. Comparing toner costs per page across models is a useful step.
Do I need a multifunction printer or separate devices?
Multifunction printers streamline workflow by combining printing, scanning, copying, and sometimes faxing into one device, saving space and reducing clutter. However, if your office has high-volume or specialized needs, dedicated devices might offer better performance or lower ongoing costs. Consider your typical workload and whether the convenience of an all-in-one outweighs potential compromises in speed or quality.
Conclusion
For small to medium offices prioritizing affordability and ease of use, the Brother DCP-L2640DW offers a balanced mix of features and value. Larger businesses that need maximum speed, security, and reliability should consider the HP Color LaserJet Enterprise MFP 6800dn for its robust performance. Those seeking a premium experience with advanced features will find the Brother MFC-L8930CDW a compelling choice, while budget-conscious buyers benefit from models like the Canon imageCLASS MF462dw II. Ultimately, your decision hinges on your specific workload, budget, and feature requirements—use these insights to select the best fit for your office environment.
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